Grants

Background


The Office of Grants Management (OGM) was established in July 2009 and was tasked with the design and implementation of internal controls and guidelines for the City-wide Grants Program. 

Purpose


The purpose of the City-wide Grants Program is to develop, implement and maintain a system for grant oversight and coordination and to limit the City’s exposure to liability and loss of funding through the establishment of clearly defined internal controls and guidelines for the application, acceptance, and financial administration of all grants.

Mission


To effectively manage the City’s grant related resources with diligence, transparency and integrity; and to provide complete and accurate disclosure of each program and its financial results. 

Statistics


At the end of the 2016 fiscal year, the City’s grant portfolio included 45 grant programs with a total value of $28M. At year-end, multi-year grants had a balance of $10M available for carryover to the new fiscal year. 
  
Grants Master List as of 9.30.16

In fiscal year 2016, the City of Miramar was awarded $5.3M in new awards to support park improvements; provide loans to residents for home purchase assistance and rehabilitation; provide assistance to victim of crimes; provide senior services and after school child care; improve landscaping and irrigation along Red Road; improve roadways; enhance transportation services and to support the design of the City's storm water improvement project.
Grants Master List as of 12.31.16
Grants Master List as of 3.31.17
Grants Master List as of 6.30.17

Grants Pie Chart 2017

2017 Grant Awards



Grant Title

Effective Date

Award Amount

Community Development Block Grant (CDBG) - 2016/2017 10/01/16 708,624.00
Cultural Incentive Program 10/01/16  30,800.00 
Highway Lighting Maintenance & Compensation - 2016/2017 10/01/16 82,389.00 
Maximizing Out of School Time (MOST) - 2017 10/01/16 149,695.00 
Water Safety Grants - 2017 10/01/16 30,000.00 
Urban Areas Security Initiative (USAI) - 2015 11/15/16 120,704.00 
United States Tennis Association Facility Grant (USTA) 11/17/16 10,000.00
Victim of Crime Act (VOCA) - 2016/2017 11/18/16 49,977.12 
Older Americans Act Program (OAA) - 2017 01/01/17 630,654.69 
Wastewater Collection & Stormwater SRL 01/11/17 1,200,000.00
Florida Recreation Development Assistance Program (FRDAP) 04/19/17 110,000.00
Emergency Home Energy Assistance for the Elderly Program (EHEAP) - 2017/2018 04/20/17 37,577.44
Emergency Medical Services (EMS) - Matching Gift 05/19/17 41,475.74
          

 $3,201,596.99

Services

 
The Office of Grants Management supports City departments in their grant seeking and grant management efforts through the following:

Grants Locator

 
The City of Miramar subscribes to eCivis, a searchable grants database.  Access to eCivis is available to City Department Grant Liaisons. eCivis resources include:
  • Federal, state and foundation grant opportunities
  • Search by category, keyword, agency, funder type, geographic area, etc
  • Downloadable grant application forms, guides and instructions including samples of previously awarded grant proposals
  • Short online courses on grant writing and many other areas of grants management including accounting, compliance, reporting, audits, etc.
www.eCivis.com (licensed)
www.Grants.gov (free) 

Research and Referrals

 
The Office of Grants Management utilizes eCivis to identify funding opportunities which align to the City’s legislative priorities.  Grant opportunities are referred to Departments as often as identified.

Grant Writing Services

 
This initiative seeks to support Departmental efforts to increase grant revenue and fund additional City services and projects.

Training

 
Training is provided to grant related staff throughout the year and in various formats including workshops, webinars and one-to-one instruction.

The City also partners with Grants Writing USA to host professional grant training. Benefits are twofold;

1) Promote the City’s beautiful venues as convenient training locations that are easily accessible from Broward and Dade Counties.

2) Provide City staff with free professional development opportunities to better manage grant resources and pursue new grant opportunities.  

Click http://grantwritingusa.com/ to view upcoming Grants Writing USA grant training opportunities.

Accounting & Compliance

  
Per state statutes and federal regulations, the City is audited annually to ensure compliance with grant program guidelines. The Office of Grants M is tasked with financial oversight of grants citywide to ensure 100% compliance and continued grantor support.

LINKS TO RELEVANT REGULATION


    State

 
 

    Federal

 
 

Policies & Procedures

 
 
http://miramarfl.gov/1108/9234/www.miramarfl.gov/Archive.aspx?AMID=42